It may seem like a simple solution, but the best way to work towards a paperless office is to find a digital approach to document management that works for your average office worker. Haven't you heard? Electronic documents are the talk of the town. Go digital with your document management. With greater understanding, why wouldn't they want to do everything in their power to reduce their carbon footprint? 2. We are sitting in the 21st Century with global warming being front and center in today's news - accelerated to dangerous rates by the increased emission of greenhouse gases worldwide. Explain to them the long-lasting environmental benefits of using a paperless process over a paper process. If you find that after all of this that your team still isn't on board then it may be a good idea to educate them on how increased paper usage directly links to an increased environmental footprint. Gamifying the process is a good way to keep everyone motivated and working towards the main goal - a paperless office. Offer rewards for reaching these new targets, such as a Friday happy hour in the office, or other incentives to encourage everyone to get involved. Then begin gradually moving the goalposts to decrease the amount of paper that gets used around the office even further. Start with small, achievable goals to get people used to using less paper. Targets to start you off could include things like keeping the amount of printing done under a maximum amount, or the number of packs of paper ordered under a set amount. This gives your team something to work towards and increases the likelihood that they will be successful at using less paper.Īs time goes on, alter the targets until no paper is being used at all in your company. You need a strong leader to come up with plans and policies that are implemented into everyone's daily routine.Ĭreate a set of goals and targets that center around paper-saving, that everyone has to reach within a specific time frame. Most employees would probably agree that going paperless is a good idea, but they won’t take action until they’re told to. We suggest that you set paper-saving goals for everyone at all the steps of your business processes. One of the big struggles of going paperless is getting started. If you click an affiliate link and subsequently make a purchase, we will earn a small commission at no additional cost to you (you pay nothing extra). Important disclosure: we're proud affiliates of some tools mentioned in this guide.
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